Job Details
Type: Full Time
Post Date: 30+ days ago
Industry: Health And Medicine
Job Description
Job Responsibilities
Undertakes divisional leave administration within the e-Time system and maintains staff schedules, calendars, and yearly planner for the designated areas.
Initiates and tracks purchase requisitions and manages the division’s P-card ensuring the availability of adequate materials and supplies.
Serves as a liaison with internal and external stakeholders for tracking and logging invoices, payments, and other ongoing requests until closure.
Prepares, updates, and maintains documentation, reports, databases, and presentations related to the division in electronic and hard copy format.
Actively participates in projects, tracking progress and assists with planning and organizing special events and programs.
Screens, sorts, logs, and drafts memos, notifications and other communications related to the division.
Coordinates the travel logistics, conference registrations, etc. and assists with compiling the reimbursement forms for the designated unit leadership and staff.
Updates and maintains divisional policies and procedures, disseminating information as advised.
Schedules meetings, prepares agendas, records, and transcribes the minutes of the meetings taking appropriate action as required.
Provides onboarding support for new hires, including initiating SPRF forms, user relocation, and space modifications. Also responsible for maintaining space allocation data for the division.
Tracks inventory and stationery and manages goods for the unit, including receiving goods, logging, handover and updating information where required.
Perform other duties as assigned.
Since our foundation in 2001, Weill Cornell Medicine-Qatar (WCM-Q), a pioneering joint venture between Qatar Foundation and Cornell University, has excelled in its core mission of developing global physicians and scientists for the 21st century. Many of those physicians go on to residency programs in prestigious institutions such as Massachusetts General Hospital, NewYork-Presbyterian/Weill Cornell Medical Center, and Johns Hopkins Hospital. Our basic to translational research continuum integrates molecular, cellular, multi-omics and clinical data toward personalized medicine approaches to diseases critical to Qatar and the region. Our world class faculty’s scientific discoveries are frequently published in top tiered medical journals such as Nature Medicine, New England Journal of Medicine, and Lancet. Our clinical faculty provide cutting edge personalized care at our clinical affiliates including Hamad Medical Corporation (HMC), Sidra Medicine, and ASPETAR. Our pioneering Population Health Programs with their focus on wellness of the entire population are inspiring all ages ranging from school children to adults to take an active part in self-care and perform at their peak. Our Continuing Professional Development symposia and webinars for healthcare professionals are in great demand in the region for their expert presenters and timely topics. Last, but not the least, our online platform Innovations in Global Health Professions Education (IGHPE) provides an organization to share and disseminate latest thinking and curricula for health professions education globally.
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