Senior Facilities Manager

The Facilities Manager oversees all building-related activities and maintains all properties. Actively takes part in the PPM planning and manages the day-to-day maintenance requests.

The main aim is to preserve the infrastructure in good condition and ensure that facilities are safe and well functioning and to showcase portfolio of properties in a professional manner that reflects a world class organizational image and brand

.Accountabilities

• Oversee & ensure the functioning of the FM Department.

• Ensure that all properties under maintenance are maintained in excellent condition at all times.

• Ensure that the management is informed of concerns / issues requiring their attention.

• Ensure HSE Policies & Procedures are adhered to.

• Maintain proper ISO related documentation & due diligence.

• Ensure the compliance with local authorities' regulations.

• Ensure asset tracking & retirement protocols are adhered to.

Duties and Responsibilities

• Prepare annual budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs.

• Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.

• Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.

• Oversee building projects, renovations or refurbishments, including handover and commissioning of buildings.

• Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.

• Continually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency and effectiveness.

• Participate in contractor/vendor discussions, purchasing and selling of facility's machinery and equipment as directed.

• Review maintenance and repairs performed by building staff.

• Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.

• Review and approve materials requested by FM team from procurement / stores.

• Ensure that facilities meet government regulations and environmental, health and security standards.

• Prepare daily, weekly and monthly work schedules based on the short and long-range plan. Administer the work order system for properties and ensure work orders are completed on schedule.

• Prepare presentations and reports for Management on budget, expenses, and property performance.

• Recruit, interview, hire, train and evaluate maintenance personnel. Devising and setting up objectives to boost company productivity.

• Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed. Oversee subordinate staff development activities, including providing/ proposing training as needed.

• Review employees work hours to verify accuracy and approves payroll.

• Respond to tenants' complaints and inquiries tactfully and in a timely manner.

• Work as a Team Player with co-workers and in conjunction with other departments.

• Any other duties/responsibilities as assigned time to time based on business requirements.

Skills

• Knowledge of facilities management principals

• Knowledge of financial management

• Knowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX).

• Solid commercial awareness

• Ability to read and understand leases and contracts

• Effective written, verbal and listening English communications skills

• Attention to detail and high level of accuracy

• Negotiation skills

• Analytical and problem solving skills

• Good judgment and decision making skills

• Conflict resolution management

• Excellent interpersonal skills

• Team management and building skills

• Very effective planning and organizational skills

• Time management and multitasking skills

• Customer service orientation

• Management skills of running an organizational function with proven track record of achieving and or exceeding functional metrics goals

Language:

• English

Specialized Training/ Knowledge Required

• Well-versed in technical/engineering operations and facilities management best practices

Education & Qualifications

• BSc/BA in facility management or engineering

• Relevant professional qualification (e.g. CFM) will be an advantage

• Registration with Engineering or Project Management Governance Boards / Entities

Experience

• More than 8 years of experience in managing facilities and building maintenance.

• Minimum 6 years of working experience in the Facilities and Maintenance Management area.

Remuneration and Benefits

• Competitive tax free package,

• Annual Return Air Tickets

• Private Medical Insurance

• Other allowances

Contract Start Date: Immediate join or latest July 2024Contract Duration: Renewable